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The best way to contact us is to email <a href="mailto:clubs@union.unimelb.edu.au">clubs@union.unimelb.edu.au</a>.&nbsp;

Got Questions? We have lots&nbsp;of resources available:

<ul>
	<li><a href="https://umsu.unimelb.edu.au/buddy-up/clubs/training-resources/" target="_blank">Training &amp; Resources Website</a>: find all&nbsp;department Regulations, Policies and forms.</li>
	<li><a href="https://catalog.lms.unimelb.edu.au/courses/clubs-societies-executive-training">Executive Training</a>: find out about General Meeting and Grants procedures, and get tools for managing club finances.&nbsp;</li>
	<li>Department Bulletins &amp; other Emails: current, relevant information about Opportunities, Deadlines, Obligations.*&nbsp;&nbsp;&nbsp;</li>
</ul>

*We rely on club Executives to complete&nbsp;Training and read&nbsp;Bulletins. These are the key ways we communicate obligations and opportunities to&nbsp;clubs.

If you are still stuck there is a team of people who can help you with Clubs enquiries:

<ul>
	<li>C&amp;S Officers: Esther&nbsp;&amp; Ewan</li>
	<li>C&amp;S Coordinator: Fiona Sanders (Mon-Fri)</li>
	<li>C&amp;S Administration Officer: Melanie Gunton (Mon-Fri)</li>
</ul>

The C&amp;S Office is on Level 1 of Building 168.&nbsp;When we will be in the office:

C&amp;S Officers: 
Esther: Tuesday&nbsp;and Friday 
Ewan: Monday and Wednesday

C&amp;S Staff: 
Fiona: Monday, Tuesday or Wednesday (usually Wednesday, except when C&amp;S Committee is on Tuesday), and Thursday 
Melanie: Monday, Tuesday, and Wednesday

To speak to a staff member any weekday:&nbsp;03 8344 4834

Please direct all email to <a href="mailto:clubs@union.unimelb.edu.au">clubs@union.unimelb.edu.au</a> &nbsp;

C&amp;S Committee Schedule:&nbsp;

Meetings are&nbsp;held in person and Zoom. In-person attendance is encouraged - meetings are in Building 168 meeting rooms, level 2 or 3 -&nbsp;but should you wish to attend on Zoom please email clubs@union.unimelb.edu.au at least 24 hours in advance of the start time for meeting details.

The deadline&nbsp;for any submission (grants, correspondence) for the meeting is 9 am 3&nbsp;work days in advance. Submission after that deadline will be held for the next C&amp;S Committee meeting.&nbsp;

<ul>
	<li>Meeting 12:&nbsp;Tuesday August 5, 2pm (deadline 9 am Thursday July 31)</li>
	<li>Meeting 13:&nbsp;Wednesday August 13, 9am (deadline 9 am Friday August 8)</li>
	<li>Meeting 14:&nbsp;Tuesday August 26, 2pm (deadline 9 am Thursday August 21)</li>
	<li>Meeting 15:&nbsp;Wednesday September 10, 9am (deadline 9 am Friday September&nbsp;5)</li>
	<li>Meeting 16:&nbsp;Tuesday September 23, 2pm&nbsp;(deadline 9 am Thursday September 18)</li>
	<li>Meeting 17:&nbsp;Wednesday October 15, 9am&nbsp;(deadline 9 am Friday October 10)</li>
	<li>Meeting 18: Wednesday&nbsp;October 29, Time TBC&nbsp;(2025 Grant deadline is 11:59 pm, Sunday&nbsp;October 26)</li>
</ul>

C&amp;S Committee Non-Standard Grant Precedents:

<ul>
	<li>Late (before event): approve</li>
	<li>Late (after event): reject</li>
	<li>Duplicate: reject</li>
	<li>No UMSU logo: reject</li>
	<li>Incorrect UMSU logo: approve at 75%</li>
	<li>C&amp;S Promo not compliant: approve at 50%, approve at 75% if compliant but late</li>
	<li>Joint grant: approve</li>
	<li>Risk Assessment insufficient: reject if event is passed, approve conditional on submission of documents before event&nbsp;if event is in the future</li>
	<li>SFH details insufficient: reject if event is passed, approve conditional on resubmission of SFH Plan before event if event is in the future</li>
	<li>SFH certificate not on file: approve conditional on submission of certificate obtained before event</li>
	<li>Off campus exemption: approve all reasonable exemptions, reject if no exemption is submitted</li>
	<li>No venue booking: approve conditional on submission of evidence of venue booking</li>
	<li>No certificate of currency: approve conditional on submission of certificate of currency</li>
	<li>Wrong category: change category</li>
	<li>File upload fail: approve conditional on submission of file within 5 academic days</li>
</ul>

2025 Grant Cap &amp; Calculation Information:

Annual Grant Cap: $2,500

Type Of Grant / Rate / Maximum Grant $

<ul>
	<li>Function / $7 per UoM student / $600</li>
	<li>Purchases &amp; Hiring (Events) / 80% / 1000</li>
	<li>Purchase (Assets) / 70% / 500</li>
	<li>Purchase (Other) / 50% / 500</li>
	<li>C&amp;S Promotional Events / 100% / 200</li>
	<li>Excursions / $10 / 500</li>
	<li>Camps / $25 / 1000</li>
	<li>C&amp;S Promotional Events / 100% / 200 (capped at 600 for the year)</li>
</ul>

2025 Training Requirements:

<ul>
	<li>Treasurer&rsquo;s: Treasurer within 1 month of election</li>
	<li>Grants: two executives within 1 month of election</li>
	<li>General Meeting: Secretary &amp; President must show completion upon giving Notice of a general meeting</li>
	<li>Induction: 1 Executive</li>
	<li>Bystander Intervention:
	<ul style="list-style-type:circle">
		<li>100+ members: 2 committee members, including at least 1 executive</li>
		<li>Less than 100 members: 1 executive</li>
	</ul>
	</li>
</ul>